Checking the * Where I am box and choosing one of the following options: the only person on the To line, on the To line with other people or on the CC line with other people lets you set more granular filters for your rules.
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For example, if you only want to change the color and font style of message that include the word "deadline" in the subject line, you could enter "deadline" in the Search for word(s): field and "subject field only" in the In: box. You can further customize this rule using the Search for word(s): and In: fields.(It can be a good idea to use the email address instead of the name here, to make sure you enter the right text.) In the **From … ** field type your boss's email address or her name exactly as it appears on messages you receive from the Boss Woman.
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You then return to the Conditional Formatting box, where you should next click Condition.
HOW TO SET RULES IN OUTLOOK FOR MAC HOW TO
See on Microsoft Store How to customize incoming Outlook messages with color and font
HOW TO SET RULES IN OUTLOOK FOR MAC WINDOWS
Microsoft graciously makes it relatively simple in Outlook 2016 for Windows to add color and font customizations to message senders, to make sure you never miss an email from your boss or manager, for example. The further behind you fall and the more mail that piles up, the more likely you are to miss a crucial correspondence. Organize email by using inbox rules in Outlook.Your Outlook inbox can quickly turn into an unmanageable mountain of seemingly ceaseless messages. Click an underlined value to edit.Ĭertain rules will only run when Outlook is on. Name the rule, setup rule options, and review the rule description. Select the conditions, add the relevant information, and then select OK. Select an underlined value, choose the options you want, and then select OK. Select Flag messages from someone for follow-up. Select File > Manage Rules & Alerts > New Rule. To use the rule right away, select the Run this new rule now on messages already in the current folder checkbox, and then select OK.
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When you're done creating the rule, select OK. Select a condition, and what to do with the message based on the condition.įor example, to move messages with a certain title to a specific folder, select the Subject contains condition, select Move the item to folder, select or create a New folder, and then select OK. Right-click an existing message and select Rules > Create Rule. Rules allow you to move, flag, and respond to email messages automatically.